Metro School Volunteer Protocol
This protocol addresses volunteering in the classrooms and other campus areas at Metro School. It does not replace the district policy that covers CAP Case Managers or other agency visitors who want to observe their student clients in our classrooms. That policy still stands, as it is a district policy with which Metro is required to comply. That protocol also states that agency visitors must call aheadto schedule their visits/observations and have an administrator with them at all times. Please contact the front office. All volunteers will follow CMS and Metro School procedures to volunteer.
The following outlines the required protocol for volunteers on Metro School’s campus:
1. Parents are encouraged to volunteer in their child’s classroom or throughout Metro School. The classroom Professional Learning Community (PLC), which includesthe teacher and teacher assistants, will determine the volunteering time, duties, and duration.
a. Fill out a Volunteer Form prior to the time you wish to volunteer.
b. If the area you requested is not available, you are able to fill out the Volunteer Form on the day that you arrive and the office staff will place you where needed.
i. You may be asked to volunteer in the front office, cafeteria, pool area, media center, etc. Remember, to volunteer means to “render a service” – work.
The following outlines the required protocol for visitors on Metro School’s campus:
1. All visitors are asked to enter the school only through the front lobby doors, proceed to the office, and sign into Lobby Guard. You will be asked for identification. A visitor’s badge or label is to be worn while on campus.
2. Parents/care providers may access the classrooms and escort their child to the classroom between the hours of 7:30 to 8:00 am. Please keep that drop off visit to no more than 5-10 minutes. Parents and care providers are asked to recognize that each teacher will let you know, on a case by case basis, if the morning visitation is disruptive to the routine, and we ask that the teacher’s decision be respected. The presence of an administrator will not be required, unless there are extenuating circumstances and the teacher requests additional support to address difficult situations. All visitors are asked to leave campus by 8:00 am to preserve the integrity of the instructional day. Students arriving after 8:00 am will be escorted to their class by a staff member or administrator. Students cannot be dropped off or picked up through any door other than the front doors.
3. If parents/guardians have business other than student delivery to class between 7:30 and 8:00 am, you will need to ask to see an administrator. Sign in on Lobby Guard in the front office, get a visitor’s badge and wait to be escorted to other parts of the building.
4. If parents/care providers wish to participate in special events in their child’s classroom between the hours of 8:00 am and 2:30 pm, the parent/care provider is asked to schedule this directly with the teacher and the administrative team. Parents/care providers are asked to respect the decision of the Metro staff on the frequency, duration and type of visits that the teacher will approve, based on the teacher’s knowledge of the needs of the students in his/her classroom. The classroom staff will fill out the Volunteer Form, located in the front office.
5.If you wish to observe in a classroom, someone from the administrative team is required to accompany you to the class and stay for the duration of the observation. Please schedule these with the administrative team.
6. Parents/care providers are encouraged to visit school during their child’s scheduled lunch time and have lunch with their child. Parents/ care providers are required to go through the CMS Volunteer Screening process and sign in on Lobby Guard.
1. Anyone picking up a student must be listed as a pick-up person by the parent/guardian and must bring a picture ID. To minimize disruptions at the end of the school day, the school staff will not call for students to be brought to the office after 2:30pm. If you are changing dismissal plans for any reason, you must do so in writing. Students need a signed note authorizing them to be a car-rider if their normal mode of transportation is the bus.
2. Early dismissal ends at 2:30 pm. Beginning at 2:30 pm, we will not allow students to be signed out or picked up for dismissal. The busy and hectic nature of the end of the day is further complicated by the number of families/care providers coming before the school day ends. If the child has a doctor’s appointment or need to leave campus prior to 3:00, the family/care provider is asked to notify the school that they are coming, so that the student can be ready. The student must be picked up by 2:30. The student will be brought to the office to be picked up. No students will be dismissed early through any door except the front doors to assure the child has been properly signed out.
3. If the parent/care provider is picking up after 2:30, the parent/care provider is asked to remain in their vehicle at the back of the school. At 3 pm, students will be brought out and we are asking parents/guardians to follow these procedures:
Procedures for Afternoon Dismissal – Back Door
a.) Parents will notify the school’s front office of any changes to student’s transportation. This procedure will be followed, even if you have notified the classroom staff.
b.) Front office personnel will be responsible for notifying the appropriate staff when a change occurs in a student’s transportation. This notification shall be made by email. Appropriate staff will consist of the student’s teacher and the teacher assistants. In addition, the Principal, both Assistant Principals, and the staff who work dismissal at the back doors will be included in this notification.
c.) Staff members will not release a student to any person unless they know for a fact that person is authorized to pick that student up. Staff shall contact front office personnel when there is some question as to whether a particular individual is authorized to receive that student. A photo ID will be requested of any person not known to the school staff.
d.) Afternoon dismissals will occur at the set of back doors nearest the O.T. / P.T. suite.
e.) Staff members who escort/transport students from their classroom to the back doors for dismissal will not leave that student until he or she is received by another staff member or by the designated driver for that student. SUBSTITUTES WILL NOT CONDUCT THESE ESCORTS.
f.) A column has been added to the early dismissal/student absence form. The column will be entitled “dismissal changes”.
4. Parents/guardiansshould enter the back lot from MLK Jr. Blvd. and proceed along the left side of the parking lot toward Stonewall St. They should proceed all the way down, as far as possible, toward Stonewall St. We want to have as many cars/vans in line across the back of the school as possible to expedite an efficient dismissal. Then cars/vans can proceed to exit.Parents/ guardians with valid handicapped stickers/tags can use the designated spaces closest to the entry doors in the back.
5. Communication with the classroom staff is valued. Please use written communication to share information, such as a daily notebook or email, whenever possible.
These protocols were developed through the combined efforts of the School Leadership Team, faculty members, and the administrators of Metro School. The cooperation of all is critical to the safety and well being of the students, and to the integrity of the instructional day. Visitors who knowingly violate this protocol will be addressed on a case-by-case basis.
CMS Volunteer Policy (IJOCA)
In order to become an approved CMS volunteer you must fill out a registration form at www.cmsvolunteers.com. This process is a requirement of all parents/guardians and stakeholders.
Charlotte-Mecklenburg Schools will recruit volunteers who contribute to the intellectual, physical and/or emotional development of students and to the well being of the schools.
Screening of Volunteers
Before a volunteer is assigned to a task in a school, he or she will be screened
A. Purpose of Screening
i. The objective of screening is to ensure, as is reasonably possible, that students are safe in school environments. Screening of volunteers is crucial because of the vulnerability of the school-aged population served, some of whom are students with disabilities.
ii. Screening will be used to identify volunteers who may pose an unacceptable risk to students or to the school system. The screening process is a means to assess the potential of an individual volunteer to contribute physical and/or emotional harm to others, steal or damage property, and/or violate CMS confidentiality procedures.
iii. Screening helps to:
1. Identify individuals who, if placed in certain unsupervised situations, may create an unacceptable level of risk;
2. Prevent the inappropriate placement of individuals;
3. Exclude dangerous individuals; and
4. Exclude individuals who may be considered inappropriate for a specific task.
B. Methods of Screening
The Board of Education expects individual schools to use responsible, reasonable methods to screen volunteers. The level of screening is dependent upon the task assigned to a volunteer, the degree of supervision of the volunteer by a supervisor and the nature of the volunteer's contact with students. The level of scrutiny in screening will increase as a volunteer's contact with a student increases and the degree of staff supervision decreases.
Screening methods may include:
i. Completion of the Charlotte Mecklenburg Volunteer Profile Form
ii. Interviews by appropriate CMS staff
iii. Reference Checks
iv. Record Checks (criminal history, driving record, and credit bureau for bookkeeping, fundraising or financial positions)
vi. Attendance at district and/or other trainings
C. Task Assignment Descriptions
Task Assignment descriptions will be written before a volunteer is placed in a school in order to provide a framework to match a volunteer to tasks for which he or she is qualified.
Charlotte-Mecklenburg Board of Education does not discriminate on the basis of race, sex, religion, ethnic origin, marital status or disability in its recruitment, screening and placement of volunteers.
The Superintendent shall develop regulations to implement this policy.
CMS School Visitors Policy (KI)
Many visitors may be expected on the campus of a public school during the school day. Since the principal is responsible for the normal operation of the school, visitors are asked to report first to the school office. These visitors may include parents of pupils, interested citizens, invited speakers, Board members, central staff personnel, maintenance and repair people, salespeople, representatives of the news media, students not now enrolled in school and others.
Metro School Student Social Events and Wellness Protocols
The Student Social Events (Policy JJB) and Wellness (Policy JL) protocol at Metro School will align with CMS guidelines. Celebrations at Metro School will be student-centered and will not disrupt instruction time or conflict with the CMS Wellness Policy (Policy JL).
Do not bring food to school until you have asked the classroom staff about Food Allergies in the classroom. Policy Code:JLCG Students with Food Allergies
If you would like to plan a Student Social Event, please work closely with your child’s PLC, Professional Learning Community, which includes the teacher and teacher assistants.
Here are a few suggested Student Social Events:
1. Plan a lesson on fruits and vegetables (check diet restrictions)
a. Parents can purchase reduced salt and sugar snacks for the classroom from the school cafeteria.
3. Read a book to the class
a. Assist in adapting a book for the class
5. Volunteer time in the classroom
6. Work with your child’s PLC to create a lesson that aligns with the curriculum
7. Purchase a communication device that your child can use in class
CMS Student Social Events Policy (JJB)
Parties are discouraged during the school day in middle and senior high schools except where they are used to supplement the curriculum. A limited number of parties may be held in the elementary schools at the discretion of the principal. School organizations are permitted to hold parties or dances after school hours. It is the responsibility of the principal to see that all parties and dances are properly supervised.
CMS Wellness Policy (JL)
Charlotte-Mecklenburg Board of Education is committed to providing school environments that promote and protect children's health and well-being, reduce childhood obesity, and enhance students' ability to learn by supporting healthy eating, physical activity, and the development of lifelong wellness practices.
To further these goals, and in compliance with federal and North Carolina statutes and North Carolina Board of Education requirements, the Board requires the following:
1. All CMS students will have opportunities, support, and encouragement to be physically active on a regular basis. Each school will comply with the requirement of the North Carolina Board of Education policy HSP-S-000 that requires a minimum of 30 minutes a day of moderate to vigorous physical activity for all students in grades K - 8, effective with the beginning of the 2006 - 2007 school year.
2. CMS will provide nutrition education to foster lifelong habits of healthy eating through its Healthful Living curriculum.
3. Each school shall meet or exceed the nutrition standards established by the State Board of Education for school meals, á la carte foods and beverages, and food served in the After School Snack Program.
4. Each school principal shall assure that all products offered for sale in vending machines on school campuses meet the nutritional standards for vending sales of beverages and snack foods established in North Carolina law and are sold only during the times allowed by North Carolina law. In addition, elementary principals shall assure that students in elementary schools do not have access to snack products from vending machines.
5. The Superintendent shall establish nutritional goals for foods and beverages available to students on campus during the school day other than in the school cafeteria, After School Snack Program, and vending machines.
6. The Superintendent shall establish and maintain a local School Health Advisory Council to plan, implement, and monitor compliance with this policy as part of the coordinated school health planning process.
The Superintendent shall develop regulations setting forth the detailed procedures to implement the requirements of this policy. In addition, the Superintendent shall develop a plan to measure implementation of this policy and its accompanying regulations and shall designate a person(s) to assure that each school complies with the policy and regulation.