Absence from school is the greatest single cause for lack of achievement. Regular attendance of the student is the sole responsibility of the student and parent. Regular attendance is necessary for success in school as well as required by law. Therefore, all students at Hawthorne Academy of Health Sciences may not be absent more than ten (10) times per year for A/B day classes or ten (10) times per semester for 4x4 classes, exclusive of doctor certified illness, suspension, approved school activity, certified court appearance, recognized religious observance, college visits approved in advance by the Principal, and death in immediate family, in order to receive a passing grade for a course during that grading period.
Students exceeding ten or more days of absence from any class during a semester, must participant in recovery for all absences beyond the tenth absence. Students cannot be absent more than ten times during a semester for any 4X4 class. Students who exceed ten absences will receive an “F” for that course and will need to recover their absences and follow the attendance appeal’s process.
If a Student is Absent:
When a student is absent from school, they should bring a note from their parent, guardian, or health care professional within forty-eight (48) hours to the Registrar. The note should include the student's legal name, CMS student ID number, and the reason for the absence, and the date absent from school. The registrar will determine whether the absence can be excused per CMS Board policy. Absences are excused with verification for student illness, medical appointments, and death in the immediate family, court proceedings, or quarantine. Absences may also be excused (at the Principal's discretion) for an educational opportunity or college visit which must be submitted in advance for approval. Students returning to school without a note will be considered unexcused.
All other non-school initiated absences are unexcused (i.e. bad weather, missing the bus, car trouble, going to DMV, lack of heat, water, or electricity, shopping, babysitting, oversleeping, or inappropriate clothing).
All absences are coded as unexcused until a note as described above has been received in the Registrar’s Office.
It is not necessary to call the school when your child is absent. Absences can only be excused with a written note.
Recovery and Attendance Appeals
Recovery may be done through tutorials, core academy, or with the instructor before and after school or on teacher workdays, but not during the normal instructional day. Students must engage in meaningful academic work far beyond mere seat time. Students who opt to use tutorials for Recovery are responsible for obtaining academic work from the instructor of the course in which they are completing Recovery. Students will need to recover excess absences “hour-for-hour” in order to officially recover each class absence.
Students must keep a log of Recovery date/times/ and instructor signature (Student Recovery Form). Appeals are for exceptional reasons, i.e. hospitalization, homebound illnesses, etc. The teacher from that class will submit the form to the Attendance Committee. The Attendance Committee will review Attendance Appeals and submit the form to the Principal with a recommendation for either granting or denying the appeal. The Attendance Committee must approve the appeal to receive credit. The final decision on granting an appeal rests with the Principal.
Since the school is legally responsible for the welfare of each student during the school day, no one is to leave the campus during the school day unless authorized by the administration for an early dismissal. The procedure for early dismissals is as follows:
Parents must send a note stating the student’s full name, student ID number, time, reason for dismissal and a phone number where a parent/guardian can be reached to confirm the note. The student is to bring the early release request to the Registrar’s Office no later than 7:10 a.m. Once the early dismissal note is confirmed with a parent or guardian, the student will receive an early dismissal slip, which will allow them to leave campus at the designated time. If the note cannot be confirmed, the student will not be permitted to leave the campus. Students will not be released from school without a written note. If you have followed this procedure, your student is already checked out and will meet you in the front office at the time requested.
Students with confirmed Early Dismissals should pick up their passes from the main office between classes or during lunch and show the pass to the applicable classroom teacher before class begins. Students must sign out in the front office before leaving school.
No early dismissals will be granted by phone. Student safety is our primary concern.
For purposes of safety, we will only release a student to a parent or guardian or person listed on the student’s permanent record unless otherwise notified in writing by parent/guardian.
We will not interrupt class to call the students without a note, give phone messages, or call students who have forgotten items.
If parents arrive during instructional time to pick up students and a note has not been provided in the morning, parents will be asked to wait or come back at the next dismissal time. This procedure is to preserve a focused learning environment for all classes.
Students who need to leave during instructional time must have a note detailing the time of departure.
When parents pick up students for early dismissal they need to bring a picture ID in order to sign students out. For security purposes and in compliance with school policy, students will only be released to the parent/guardian or person listed on the student’s permanent record.
Note to Parents:
Students will not be dismissed after 1:30 pm. Parents who come after 1:30 pm will be asked to wait until the dismissal bell rings at 2:15 pm to pick up their student. Please plan early dismissals accordingly.
Leaving School Grounds
Students must remain on school grounds after arriving on school premises. Students are released to parents/guardians or designated adults (those listed as emergency contacts on Powerschool) who have presented photo identification. Students are dismissed only to siblings over the age of 18 when parents/guardians submit prior authorization. Written parental approval is necessary prior to leaving school grounds for educational field trips or special visits to specific schools or work sites.
When an emergency situation or student illness occurs, students will be required to have the school nurse or Student Services personnel call their parent/guardian to arrange pickup and the parent/guardian must sign the student out in the main office. *Students may not leave campus without permission. All students who leave school grounds without permission will be considered skipping and will be subject to disciplinary action.
Pre-Approved College Visits and Pre-Approved Educational Opportunity
Pre-Approved College Visits: Juniors and seniors are allowed two (2) college visitations per semester with proper documentation. Students must obtain a College Visitation Pre-Approved Form from the main office or the Hawthorne website, complete and return to the main office at least five (5) days in advance of the visit. Upon return to school, the student must provide a letter signed by a college official on the school’s letterhead stationary stating the date of the visit to their campus. This information must be submitted to the main office to receive approval.
Pre-Approved Educational Opportunity: Students must obtain a Pre-Approved Educational Opportunity Form from the main office or the Hawthorne website complete, and return to the main office at least five (5) days in advance of the educational opportunity. The absence will be excused at the Principal’s discretion.
Guidelines for Academic Make-Up Work
A student who misses any classroom/homework assignments or due dates because of absences, whether excused or unexcused, must be allowed to make up the work. Arrangements for completing the work should be made within five (5) school days of the student's return to school. Arrangements should include a schedule for completion of the work. The student must initiate the contact with the teacher. In all circumstances, homework and other assignments should be accepted, even when turned in after the designated due date. Credit for late work shall be awarded according to the following guidelines:
If the student was present in class on the due date, the work may be given less credit in accordance with the policy designated on the course syllabus.
If the student was not present in class on the due date because of an excused or code zero absence, full credit shall be given for the completed work.
If the student was not present in class on the due date because of an unexcused absence, the work may be given less credit in accordance with the policy designated on the course syllabus.
School Tardies (Excused)
CMS excused tardies include court appearance, medical/dental appointment, death/funeral of immediate family member and if the school bus is late. If a student is tardy due to a medical appointment, he/she must bring a note from that doctor’s office stating they had an appointment. This note must be presented upon check-in to excuse the tardy. If such documentation is not received upon check-in, with or without a parent present, the tardy is unexcused.
School/Class Tardies (Unexcused)
Daily punctuality is necessary to avoid classroom disruption, maximize student learning, and is a basic principle of responsibility. All students are expected to be in the classroom when the bell rings, prepared to work. Students coming and going throughout the period take away from instructional time and often interrupt the focus of other students in the classroom. The goal of Hawthorne’s tardy policy is to inspire daily punctuality, instilling it as a valuable life skill for our students.
Students are expected to report to school and to class on time. Students must be in class when the bell rings to be considered “On Time”. Students who are repeatedly tardy to school and class are subject to verbal warnings first, after school detentions, counselor and teacher interventions, parent notification, in school and/or out of school suspensions. Families are called for any student arriving to school after 8:00am. Students who miss more than 45 minutes of instruction for any class will be counted absent. A student who is consistently tardy, absent or cuts classes will be disciplined according to the Student Code of Conduct and parents or guardians will be required to participate in a meeting with school administration.
Late to School
Students must report to the front office and sign in.
A bus pass will be issued to students who arrive on a late bus so that they may enter class without penalty.
Students who are late to school and miss over half the class period will be counted absent for the period.
Per CMS School Board Policy–Tardies are only excused with a note from a doctor, a note from a court appearance or a late school bus.
Focus Instructional Time
Students will have four minutes between classes. Students are not permitted to be out of class the first forty-five (45) minutes and last fifteen (15) minutes of class.